How To Access Your Company Email Using Gmail


In this article, I will provide you with the steps on how to access your company email using the Gmail. If you have purchased web hosting with us, you can access your mailbox using the Gmail application.

If you want to access your mailbox using Outlook for mobile, follow this instead.

What you will need:

  • Your email address
  • Your password
  • Incoming Server
  • Pop Port
  • Outgoing Server
  • SMPT Port


  1. Using any existing Gmail account, log in to the www.gmail.com interface from your browser. Then, click on the cog wheel near the upper right corner and choose “See all settings”.
    see all settings
  2. Under “Accounts and import” tab, scroll down to “Check mail from other accounts” and click “Add a mail account
    add a mail account
  3. A pop-up window will appear where you can type your email address.
  4. The next step is to allow Gmail to “Import emails from your other account” using POP3.
    import emails using pop3
  5. Gmail will ask you to enter the POP settings for your domain-related email address on the following screen. Type in the following settings in the respective fields if you are a Mina Web Designs client:
    • Username: please see mail configuration sent to you separately
    • Password: please see mail configuration sent to you separately
    • Incoming server: please see mail configuration sent to you separately
    • POP3 port: 995
      POP3 settings
  6. On the next screen, you can choose to “Leave a copy of retrieved messages on the server” and use a secure connection (SSL). When you have chosen the desired options, click “Add Account,” and Google will confirm that it has added your email account.
    mail account added
  7. Enable SMTP in Gmail for your email address
    Once you see the confirmation, Gmail will download all the messages from your email hosting. In fact, each mail that arrives will go into your Gmail inbox, and a copy of it will remain on the server. You will be able to read them, however, you would not be able to reply just yet since the SMTP service is not enabled.

    As you can see in the screenshot below, Gmail will also ask you if you want to be able to send emails from the same address. After you confirm this, you will have to allow Gmail to treat that other email address as your alias.
    add another email address
  8. When that is done, Gmail will prompt you for your server’s SMTP settings, and you can use the ones below:
    • Outgoing server: please see mail configuration sent to you separately
    • SMTP port: 465
      add another email address 2
  9. Verify your domain name with Gmail
    The last step is to verify your domain name by clicking the link you will receive in your @gmail.com inbox.
    verify email address
  10. This will load a browser tab to confirm that Gmail can send emails from your domain-related email.
  11. As soon as you confirm this, you are all set for managing your website emails with Gmail. Next time when you want to send a message from your domain email address, you can simply select it from the From drop-down menu.
    new message

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